What is it?

A voluntary organisation looking after the interests of The Cloisters including the collecting of annual subscription (mainly to pay for grass cutting in public areas) looked for from each dwelling.

Who can be party to the association?

Dwellings which are up to date in terms of payment of annual subscription are entitled to one vote at the AGM or any EGM

Who runs the association?

The association is run for and by the members through a committee. This committee is elected as follows:

Four members of the association are newly elected anually at the AGM.

These four elected members co-opt a fifth member, and then collectively decide who gets the following roles:

Chairperson

Secretary

Treasurer

The Committee – rules

No individual can hold one post for more than two consecutive years.

Cheques are signed by Chairperson and Treasurer.

Chairperson chairs meetings.

Secretary records notes.

Treasurer is responsible for collecting annual subscriptions and paying bills.

No decision should be taken without a majority agreement of the committee.

Issues of major importance should be discussed and voted on by all members at an EGM.

The committee is newly elected annually at the AGM by being proposed and seconded by members at the meeting.

In the absence of a quorum (10 voting members) at the AGM then the committee remains in place in a ‘caretaker’ capacity until the next AGM/EGM.

A committee in ‘caretaker’ capacity can dissolve by calling an EGM, stating that the committee will dissolve and not be replaced unless a meeting with a quorum votes in a new committee.

The purpose of the committee is to take actions that generally benefit the residents of The Cloisters, in the name of The Cloisters Resident’s Association.  

Please enter any comments you might have about the Tuesday Residents meeting. Just click on the comments link below.

This is what we look like from Google Maps

There will be an estate cleanup on Saturday 21st July 2007 at 11am, in preparation for the Tidy Towns second judging which will be on the 23rd or 24th July.

The first inspections took place on Monday 18th June for The Cloisters Estate. The second inspection is coming up soon (23rd or 24th July). The marking structure is as follows:

Litter Control 20 marks (including dumping of grass/hedge cuttings, dog fouling, kerbside dirt, general litter)

Kerbside Weeds 20 marks

Seasonal Planting 20 marks

Green Areas 10 marks (including tree planting)

Residential Properties 10 marks

General Tidiness of Estate 10 marks

Overall Impression 10 marks

Following the second inspection, a final inspection will take place to determine the final results and the date of the final inspection will not be disclosed by the Tidy Towns Committee.

The Saturday meeting to discuss issues concerning the foot traffic and fence breakage through the back of the Cloisters estate into Greystones estate resulted in a decision to postpone a further rebuilding of the fence until after the sports center is open. This will permit us to observe any potential changes in the traffic patterns through the neighborhood.

If you have a concern, please post your comments, as perhaps all voices have not been heard concerning this issue.

We may have to wait until the results are out, but it looks like we are in the top ten this year, so watch out for the second judging to happen on the 23rd and 24th of July.

The Cloisters Estate Annual Cleanup is on Saturday 28th April 2007 from 11am onwards. Please come along to help with the cleanup. See you there!

The 2007 AGM of the Cloisters Residents’ Association will be held on Tuesday 3rd. April at 8:30pm.

The Neighbourhood Watch Scheme has been recently set up in our estate. The concept behind Neighbourhood Watch is to encourage us all to look out for our neighbours, while reminding us as residents we need to take responsibility for our own actions within the estate. The co-ordinator for The Cloisters attends monthly meetings, along with all other participating estates in Ballincollig at which a report is submitted on each area. these meetings are attended by a member of an Garda Siochana.